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Multiple & shared calendars

Calendar Properties
The Calendar Properties is a dialog displaying the current settings associated with the selected Calendar object.  The properties includes the name, the displayed description, the owner of the calendar, and the users sharing access to the selected Calendar object.

Multiple Calendars
One Calendar is normally created for each User. Additional Calendars can be created and assigned in the Console at the User in the Console. Right-click on the User, select New, Calendar - then follow the Wizard

Calendar Properties - Calendar Tab
The Calendar tab appears on the Calendar Properties dialog and configures the Calendar name, the brief description, and the owner of the Calendar object.  By default, every user has their own Calendar object and may add additional Calendar objects. 

Always complete all fields, as Name and Description are use in calendar selection and display.

Name
The name of the current Calendar object.  The default Calendar object has the user's username.

Description
A brief description of the current Calendar object.

Owner
Select the Owner of the Calendar object.  There can only be one owner of a Calendar object but access can be shared. 

Calendar Properties - Sharing Tab
The Sharing Tab appears on the Calendar Properties dialog and configures the users to have access to view the current Calendar object and if the users have write permission.

The list contains all valid users currently on the system.  Selecting the check box to the left of their username enables that particular user to view the current Calendar object and its associated events.  Selecting the check box under the column titled write enables that particular user to be able to add/delete Calendar events associated with this Calendar object. 

Calendar Properties - Overlays Tab
Additional calendars can be overlaid onto the display when this calendar is chosen. This provides implicit read permission only. These are mandatory Calendar overlays, set here by the Administrator, and the User has no control over their display.

For example:
You want to create a calendar that lists public holidays to be shown on Users' calendars.
The Admin user creates a new calendar called - 'Holidays', and in the Sharing-tab sets it to Everybody, read-only.  Then in each User calendar that you want this to be forced onto, set their 'Overlays' tab to:  [x] Holidays

Calendar Properties - Maintenance Tab
Duplicate calendar entries can be removed to improve performance.  Entries are considered duplicate if all data other than the ID and the synchronization IDs are exactly equal. A button is provided to delete any such duplicates.

Private Setting in Events
There are several things to consider with regard to 'Private' settings.

1 - If you grant Read+Write shares on your calendar then the event-setting 'Private' does not apply. Having Write access means that the 'sharer' has the same privileges as the owner.

2 - In a 'Read-only' share, Private does not mean Secret. So the fact of the Event is noted in the calendar, but the nature of the Event is marked as Private. This is so that the share-users can see when the owner is available. The sharer will know that the owner is not available, but they will not be able to see why.

3 - Mailtraq provides unlimited calendars per user, so you can give additional calendars that users can use for 'Personal' events, and their personal Calendaring settings (in their webmail view) allow them to decide which calendars to overlay.


Configuration Tips

Sharing Calendars

If you wish to view a shared calendar in webmail, it is first necessary to set the share in the Console view detailed above. For example, if Jane wants to see Bob's calendar, then the Administrator needs to check the 'jane-box' in 'bob's Calendar sharing-tab.

The user can then decide whether or not to view the shared calendar in their webmail by going to the standard webmail Options | Calendaring Settings and setting the desired check-boxes.

Note: These choices must be set in the standard webmail interface (selected at webmail login), even if the User normally only uses the Enhanced view.

Working with MS Outlook
Mailtraq Outlook Synchronizer (MOS) enables you to create a central calendar that can be shared with your Outlook clients, as well as being always available via the webmail interface. Read how to configure MOS here.

Public view
How to publish a read-only Public calendar view is explained here: Public View


 

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